Student Accounts

College Expenses

Expenses associated with attendance at the College are controlled largely by outside agencies and are, therefore, subject to change. Current information is available from the Office of Student Accounts, Erwin 103.

Tuition, fees, room and board are due and payable on or before the date specified on the Student Billing Statement. Costs for housing and food services are comparable to the cost of similar services in the community.

Tuition

Fees

The Undergraduate Comprehensive Fee is charged to and paid by all undergraduate students. The semester fee includes (but is not limited to):

• support of onsite health care provided by physicians, nurse practitioners and registered nurses; health education; mental health consultation; basic medications (over-the-counter and prescription); dressings; select medical laboratory services ($213.00 Health Fee, $50.00 of this contributes to reduced costs for extended services such as medications, lab testing, and immunizations; may be refunded by contacting Lauderdale Center for Student Health and Counseling);
• Internet, wired and wireless networks, technology infrastructure, electronic library services, computer labs, classroom technology, KnighWeb, learning management system, Microsoft Office licensing, lynda.com licensing, academic software licensing, HelpDesk and emergency communications (Technology Fee of $235.00);
• intercollegiate athletic sports programs (Athletic Fee of $278.50)
• student clubs and organizations (Student Activity Fee of $107.00*);
• student activities related to networking, traditions, school spirit and class affinity and upon graduation lifetime membership to the SUNY Geneseo Alumni Association (SGAA) which gives you access to the alumni network, events, programs and publications (Alumni Fee, 17.50, contact Alumni Association for refund);
• shuttle bus service throughout campus, Village of Geneseo, local shopping center and City of Rochester (Transportation Fee of $47.50).
• musical, theatrical, and dance performances (Performance Fee of $5.00, contact Provost’s Office to discuss refund requests).

The Undergraduate Comprehensive Fee will be prorated on a per credit basis for part-time students. The fee will be waived for students enrolled in credit bearing coursework at a location more than 60 miles from campus and living more than 60 miles away from campus. Students wishing to request a refund of the fee due to extraordinary circumstances must make a written justification to the Dean of Students (CU 354). Justification must be received by the second Friday of the semester.

*Note: The Student Activity Fee is charged to all undergraduate students. The fee includes (but is not limited to) support of student clubs and organizations; student activities; educational programs and student association services. The granting of student activity fee refunds will be based on extraordinary circumstances. A written justification for the refund should be made to the Student Association Director of Programs, Personnel & Finance. Justification must be submitted within one month from the beginning of the semester.

Room (subject to revision)

Board (subject to revision)

Other Expenses (subject to revision)

Payment Policies - SUNY Geneseo Bills Electronically

College bills are emailed to the student’s Geneseo email address and are due approximately three weeks prior to the beginning of a semester. Failure to make appropriate payment may result in the cancellation of advance course registrations. The next opportunity to register with appropriate payment would be at the onset of open registration. Subsequent bills are issued throughout the semester as needed. These bills are payable on or before the due date printed on the bill. Failure to meet the payment deadline will result in a late fee of up to $50.00. Grades, transcripts, and future registrations will be withheld until full payment is received. Accounts that remain outstanding will be referred to a third party collector where additional collection costs and interest will be assessed.

Refund Policies

Tuition Refund for Reduction of Course Load

If a student follows proper course withdrawal procedures within the first four weeks of a fall or spring semester, an adjustment of tuition and fees can be made, provided that enrollment status is changed from full-time; or having already been part-time, course load is reduced still further.

Adjustments will be calculated as follows:

Room Charges Refund

Students who vacate their room prior to the 50% point of the semester are eligible for a refund of one half their room charges. After the 50% point of the semester, room charges are non-refundable.

Food Service Refund

Students who separate from the college are eligible for a refund of the unused portion of their meal plan if separation occurs prior to the 50% point of the semester. After the 50% point of the semester food service is non-refundable.

Special Refunds and Fee Waivers

In general, the Dean of Students is responsible for administration of extraordinary refund and fee waiver procedures involving all students, part-time or full-time. When students leave the College for reasons absolutely beyond their control, refunds stipulated in the SUNY Geneseo Refund Policy may be increasedif the departure occurs before the middle of the semester. Under similar circumstances, refunds for room and board may be approved if the departure occurs at any time during the semester. Applications for exceptional withdrawal refunds are initiated with the Dean of Students, who may authorize refunds for extraordinary circumstances. Students must submit a letter to the Dean explaining the extraordinary circumstances causing the student withdrawal from school. Additional documentation may be required.

Other Waivers

Late registration feewaiver due to delay beyond a student’s control: requests are made to the Dean of Curriculum and Academic Services, who has sole authority to authorize the Student Accounts Office to waive the fee.

Late payment fee waiverdue to delay beyond a student’s control: written requests are made to the Director of Student Accounts.

Meal plan considerations for medical reasons or extreme hardship:requests are made via the Meal Plan Modification Application available from the Director of Dining Services.

Return of Federal Financial Aid Policy

Federal law mandates how a school must compute the amount of federal financial aid that a student earns if he/she withdraws (officially or unofficially), takes a leave of absence, drops out of school, or is dismissed prior to completing 60% of the semester. Specifically, the amount of federal financial aid that the student earns is based on the percentage of the semester completed. All unearned federal financial aid must be returned. Careful consideration should be given to the financial ramifications of separating from the college prior to completing 60% of the semester. Additional information regarding this policy is available from the Office of Student Accounts.

Deposits

Tuition Deposit

All students who accept admission to the College must send an advance tuition deposit of $150.00. Deposits may be paid on line through KnightWeb or mailed to:

Office of Admissions
Doty Building
SUNY Geneseo
1 College Circle
Geneseo, NY 14454-1471

This amount is applied against the semester charge for tuition and fees.

Deadlines

Students who are entering in September, if notified of their admission:

1. by April 1, must submit the deposit by May 1; or
2. after April 1, must deposit within 30 days after receipt of such notification, but before classes begin.

Students who are entering in January, if notified of their admission:

1. by October 1, must submit the deposit by November 1; or
2. after October 1, must deposit within 30 days after receipt of such notification, but before classes begin.

Room Deposit

Students who intend to reside in College housing facilities must submit to the Office of Admissions an advance deposit of $150.00 (in addition to the $150.00 deposit for tuition and fees already described).

Deposit Refunds

Tuition Deposit Refund

The advance tuition deposit for new students ($150.00) is refunded routinely:

1. for the fall term when a written request is received by May 1 or 30 days after admission, whichever is later, but before registration; and
2. for the spring term, when a written request is received by November 1 or 30 days after admission, whichever is later, but before registration.

In special cases, when a written request is received by the Director of Admissions after the deadline, a refund may be granted if:

1. in the opinion of the Vice President for Enrollment Management, upon receiving the Director’s recommendation, the circumstances involved are beyond the student’s control and warrant such action; or
2. the student forwarded the deposit based upon a conditional acceptance that was subsequently rescinded.

Requests for the return of tuition deposits must be received in the Office of Admissions by the dates indicated above.

Room Deposit Refund

The $150.00 room deposit is applied against room rent for the first semester. It is refunded, if:

1. a written request is received before May 1 or 30 days after admission (for students entering in September) or before November 15 (for those entering in January); or
2. when received later, it is approved by the Vice President for Student and Campus Life only because of circumstances entirely beyond the student’s control.

All room deposit refund requests should be sent to:

Dean of Student Life
Union 306
SUNY Geneseo
1 College Circle
Geneseo, NY 14454-1471